Days Off Calculator - PTO Balance and Leave Pay

Calculate remaining PTO days and optional leave pay from annual entitlement, days used, and daily rate. Plan time off before you book.

Enter your annual days-off entitlement and days already used. Add a daily rate if you want the remaining leave expressed as pay.

Remaining leave = entitlement − days used. Optional leave pay = remaining days × daily rate.

Total Days Off Entitlement

Days Used

Daily Rate (Optional)

About the days off calculator

Paid time off is a balance sheet item for households and a liability for employers. Before you book a trip or approve a leave request, you need the remaining days and, sometimes, what those days are worth in pay. The days off calculator subtracts days already taken from the annual entitlement and, if you enter a daily rate, multiplies the remainder by that rate so you can see both the time balance and an estimated cash value. The time formula is remaining leave = total entitlement − days used. Twenty-five days granted and ten used leaves 15 days. Thirty days granted, 18 used, and a $200 daily rate leaves 12 days worth $2,400. The pay estimate is remaining days × daily rate. It is not a payroll calculation: it ignores overtime averages, shift differentials, and tax withholding. Use the rate your handbook uses for PTO payout, or your straight-time daily pay if you only need a planning number. Employers accrue PTO on different calendars. Some grant the full bank on January 1; others accrue each pay period; others use a hire-anniversary year. Enter the entitlement that applies to the window you are planning, not a mix of two policy years. If your plan tracks hours, convert hours to days using the same workday length the policy uses (often 8 hours). Half-days belong in “days used” as 0.5 if the calculator is allowed decimals. Public holidays, unpaid leave, and parental leave may sit outside the PTO bank. Do not subtract a statutory holiday from entitlement unless your policy actually charges it. Blackout dates and manager approval do not change the arithmetic, but they do change whether you can spend the remainder when you want. Unused days may expire, carry over with a cap, or pay out at termination — none of those rules are inside the subtraction, so read the policy before you assume the remainder is cash. Recalculate after each approved request and when a raise changes the daily rate used for payout estimates. Keep the entitlement figure from the latest pay stub or HR portal so you are not planning against last year’s bank. The days off calculator will not apply service-year step-ups or waiting periods; if those apply, update the entitlement input first. Used that way, remaining PTO and optional leave pay stay visible before you book travel or resign.

Days off and PTO examples

Remaining days equal entitlement minus days used. Leave value appears when a daily rate is entered.

Inputs	Remaining	Note
25 entitled; 10 used	15 days	Fifteen days remain in the annual PTO bank.
20 entitled; 5 used	15 days	A smaller bank with fewer days taken still leaves three workweeks.
30 entitled; 18 used; $200 daily	12 days	Twelve days remain; estimated leave value is $2,400.00.

How to calculate remaining days off

Enter the total days-off entitlement for the policy year you are planning against.
Enter days already used or approved, using the same day-length as the policy.
Optionally enter a daily pay rate if you want a cash value for the remaining days.
Select Calculate Days Off to see the remaining balance and any estimated leave pay.

Days off calculator FAQ

How do I calculate remaining PTO?

Subtract days used from the entitlement for that policy year. The days off calculator does that subtraction and, if you enter a daily rate, multiplies the remainder by the rate.

Should holidays count as days used?

Only if your policy charges company holidays against the PTO bank. Most U.S. plans keep holidays separate, so leave them out of days used unless the handbook says otherwise.

How should I convert hours to days?

Divide accrued hours by the workday length in the policy, usually 8 hours. Enter fractional days if you take half-days, and keep that conversion consistent on both entitlement and usage.

Is the leave value what I would be paid at termination?

Not necessarily. Payout rules may use a different rate, cap unused days, or forfeit the bank. Treat the dollar figure as a planning estimate and confirm against the handbook and final pay policy.

What if days used exceed the entitlement?

That usually means unpaid leave, a negative balance, or a data error. The calculator requires used days not to exceed entitlement so you can correct the inputs before planning more time off.